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HomeCorporations CodeCh. 13Art. 2§ 8320 Corporate Recordkeeping Requirements

§ 8320 Corporate Recordkeeping Requirements

Corporations Code·California
AI Summary·Official Text·Key Terms·Related Statutes·References
AI SummaryVerified

§ 8320 Corporate Recordkeeping Requirements

Key Takeaways

  • •Companies must keep good records of their money, meetings, and who their members are.
  • •These records can be on paper or digital, but must be easy to read if printed.
  • •If a company breaks these rules, they can get in trouble.

Example

A small business owner keeps all their meeting notes and money records on a computer but never prints them out.

This is okay as long as the records can be printed clearly if needed. If the computer crashes and the records are lost, the business could be in trouble for not having a backup.

AI-generated — May contain errors. Not legal advice. Always verify source.

Official Source
View on CA.gov

§ 8320 Corporate Recordkeeping Requirements

(a) Each corporation shall keep: (1) Adequate and correct books and records of account: (2) Minutes of the proceedings of its members, board and committees of the board; and (3) A record of its members giving their names and addresses and the class of membership held by each. (b) Those minutes and other books and records shall be kept either in written form or in any other form capable of being converted into clearly legible tangible form or in any combination of the foregoing. When minutes and other books and records are kept in a form capable of being converted into clearly legible paper form, the clearly legible paper form into which those minutes and other books and records are converted shall be admissible in evidence, and accepted for all other purposes, to the same extent as an original paper record of the same information would have been, provided that the paper form accurately portrays the record. (Amended by Stats. 2004, Ch. 254, Sec. 27. Effective January 1, 2005.)

Last verified: January 23, 2026

Key Terms

adequate and correct books and records of accountminutes of the proceedingsrecord of its membersclearly legible tangible form

Related Statutes

  • § 12590 Corporate Records Maintenance
  • § 6320 Corporate Recordkeeping Requirements
  • § 9510 Corporate Recordkeeping Requirements
  • § 12591 Annual Report Member Rights
  • § 12592 Annual Member Disclosure Statement

References

  • Official text at leginfo.legislature.ca.gov
  • California Legislature. Corporations Code. Section 8320.
View Official Source